The duties of civil registry secretariat is specified as follows: 

1- The registrar of the civil register has to daily authorize the pages of incidents’ records and immediate statements before the end of the official work hours of each day whether these records are in paper or electronic form. 

2- There must be a special record with the registrar of each civil register where he proves his signature and official stamp as well as the signature of his assistants and employees in their woks. Also the registrar is responsible for organizing this record and keeping it and he must write in it the date of employee's leave from work. 

3- The registrar must send a copy of his signature and the signatures of all employees to the director of civil status in the governorate. 

4- The registrar, before sending any treatment to any circle, has to edit it and complete any shortage in it and he has to keep his official stamp from loss and take care of it to have documents of official treatments clear and readable. 

5- The registrar at the end of every month shall organize the monthly list that contains all the treatments in three paper or electronic copies and their original copies shall be sent to the central administration through the civil status directorate. 

6- Each civil registrar shall be responsible for record of incidents beside the civil record. 

7- All the documents of incidents get archived on the computer.

8- The civil registrar shall specify a special record for family card and another one for personal card.

9- The civil registrar cannot record any incident or perform any work of the civil status works if the situation is related to him or any of his close or far relatives or wives and in this case the direct managerial chief must take his place and any work that goes against that shall be regarded void.

If there is a record of two or more brothers or sisters in one residence without having a record for their father in this residence, the linage of one of these siblings shall be regarded the linage of the brother or sibling that has no mentioned linage and in case there was more than one linage for siblings, the linage of the oldest brother shall be taken as a linage for all of them. 

The civil registration system relies on the basis of enforceability of registration which means obliging the citizen to register all incidents that happen to his civil status.

Civil record, data of the citizen, his name and linage, his father’s name, mother's name and date of birth, his reference number, date of registration, place of residence, family number, and the civil record in its electronic form must contain personal picture and fingerprints of the ten fingers when the citizen comes to issue a personal identity card. 

The national number must be used as a key for the data of the citizen at all official circles on all treatments, documents and certificates related to him. 

A- Each civil status incident that happens to an Arab Syrian person in a foreign country if it was treated pursuant to the provisions of this country’s laws and doesn’t contradict with the Syrian laws shall be regarded correct and valid. The owner of this incident has to register it at the Syrian embassy or the Syrian consulate or the embassy or consulate commissioned to manage the treatments of Syrians in his place of residence or in the place where the incident occurred and the consular shall send a copy of the record document to the competent civil status directorate through the Ministry of Foreign Affairs and these documents that got sent shall have the power of data and documents authorized in Syria.

 B- In case the Syrian person wasn’t able to register the incident at the Syrian embassy or consulate where the incident occurred, he has to get the certificate of the incident or an authorized copy of it from the competent sides in the place of its occurrence and submit it to the civil status directorate where the owner of treatment is recorded (after writing a certificate at the Mukhtar for the birth or death incidents). 

 C- No civil status incident that happened to a citizen inside or outside Syrian lands shall be registered without:

 - Original and authorized documents. 

 - The foreign countries might be also an Arab country.

 Implementing deeds and decisions of marriage and divorce: they got implemented in case there was violation for effective Syrian laws and issued from the competent courts originally (religious courts) otherwise they will be covered with the form of implementation at the competent court in Syria.

 - If a birth delivery happens in Pilgrimage or ship or plane and the competent authority or the captain didn't issue the requested birth certificate, the incident must be submitted immediately upon the arrival of the mother and baby to their place of residence in Syria and in this case the legal grace period starts from the next day to arrival date.

 - The committee of unregistered children has to register the births and deaths of citizens that happen abroad if they were unable to provide the necessary registration documents or showing birth or death certificates that meet with the registration conditions. They must be referred to the competent committee respectively in order to register their incidents and if the incidents owners were unable to provide documents of their marriage or divorce registrations that happened outside Syria, they have to get a decision from the religious or spiritual courts (or competent civil courts if the person followed the civil law in the foreign country and these decisions shall be registered at the civil registrar) and then these decisions shall be registered at the civil registrar in his original place of residence. In case the owner of the incident got an additional nationality to the Syrian nationality and showed documents and certificates authorized from abroad that contain his other nationality, then the decisions shall be registered on his civil record without the need to correct his nationality in these documents and certificate and it shall be limited to referring to his other nationality in the notes field of the record after asserting that he still keeps his Syrian nationality. 

 - If the provided copy of the record isn’t complete and lacks all the requested information for registration, it can be completed with another accepted document like birth certificate or passport after keeping it or a copy of it. And if the passport and birth certificate were not complete too, the document can be registered according to the information mentioned in it and the treatment owner shall be commissioned to issue a judicial decision with the registration of the rest of requested information if the matter requires registering a baby or a wife on the house of the father or the husband. And if the matter requires only putting a sign of death and the copy of death document was incomplete, then the death sign shall be put after checking and connecting a certificate from the Mukhtar that the mentioned deceased person in the document is the same owner of the record and in all the previous cases it’s required to take the consent of the general directorate of civil status for this registration. 

 - If there was a difference between the content of the provided document and the record of the treatment owner and this difference was unessential, the document shall be registered based on the provided documents after checking and connecting a document from the Mukhtar stating that the deceased person or the father of the deceased person or the husband or the wife of the related persons meant in the document is the same one that is mentioned in the record after taking the consent of the general directorate on this registration also.

 - For the Palestinians that live abroad and registered at the refugees organization in Syria, their incidents get registered in the incidents record specified for the Arab Syrians at the Syrian embassy to be sent in a statement in serial numbers to the mentioned organization or the owner of the incident gets a copy for these incidents from the foreign authorities and authorize them in order to put them in the refugees organization.

 - The difference of place of record in the divorce document for the Syrian woman that hasn’t lost her Syrian nationality despite getting the nationality of her foreign husband and in her death certificate and for those who got a foreign nationality without losing the Arab Syrian nationality, doesn’t prevent the implementation of the document in the civil register if the rest of information conform with it.